Fillchecker Use Cases with Timetracker

Fillchecker offers easy-understand Timesheet reports showing individual users' or groups' worklog completion based on time models depending on the expected daily working hours e.g. part-time and full-time employees. Suppose there is anything out of the ordinary (currently if the worklog durations don’t reach the required minimum, but other features are coming). In that case, it will then send pre-set notifications to the user and the relevant managers. As such, it offers easier compliance compatibility with Jira’s time-tracking feature.

Due to this, it is a perfect complimentary app to EverIT’s own Timetracker for Jira plugin - or any other time tracking tool that uses Jira’s native database for storing worklog data. We’ve prepared use cases to show you examples of how they can work together and bring about conversations on proper time-tracking methods inside an organization.

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Use Case 1.

Work hours completion check by HR

Knowing how employees spend their time is one of the major requirements for HR, and the first step is knowing if they are working enough hours per their contracts. In Fillchecker, you can set up groups for users working in different work-time requirements. The default group is working in regular, 8 hour shift, but you can create custom ones for user permitted overtime, or employees working less hours (20 per week, for example). Fillchecker’s report will then offer an overview to see if they are reaching their targets.

To drill down for more details then, we recommend to go over to Timetracker’s reporting, where by default, they can see who worked on what Epics, Projects and Issues. For more in-depth information, they might also utilize custom tags, or the billable/non-billable mark.

Use Case 2.

Finding missing worklogs before invoicing

The final days before a project’s deadline are usually the hardest and most chaotic. Everyone’s rushing to finish the project-related work, and this can cause less attention to be taken on administrative tasks like time-tracking. When that happens, a scrum master or an administrator is quickly alerted to fewer and fewer worklogs being created through notifications from Fillchecker.

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By checking the Reporting of Fillchecker, they can send a notification to the forgetful users to remind them to add their worklogs. Suppose it is a really busy period, or the users are uncooperative. In that case, the scrum master/administrator now has a special tool to help out their team and finish the worklog administration for all of them. With Timetracker’s “Log work on behalf of another user” feature, they can go over each of their team’s timeline or calendar view, and fill in the holes.

To see that in action, and learn how to set it up for your company or team-managed projects, watch the tutorial video below:

https://youtu.be/gbG-k-tqG9o?si=Dfs3tg1DkXP_IwoP

Use Case 3.

Investigating overtime

With regular checks, Fillchecker’s reporting is the first line of defense that can bring Management’s attention to a project consuming too much energy, especially if it starts to become a trend after a few days. On one hand, it can trigger conversations about the resources allocated to the given project. On the other, it can serve as a basis for talks about different compensation levels.

In the second scenario, it's advantageous to distinguish between tasks completed within regular working hours and those requiring overtime efforts. External time-tracking tools, including our Timetracker, allow the addition of specific details to worklogs, such as a custom tag like "Overtime." Detecting a consistent pattern of excessive work without clear justification may prompt discussions about the appropriate utilization of tags for worklogs.

In conclusion, whether streamlining your team's time-tracking endeavors with Timetracker or ensuring accurate worklog entries with Fillchecker, these apps complement each other seamlessly. The shared use cases illustrate how the integration of these tools can enhance efficiency, minimize disruptions, and foster a more organized workflow. As you explore the possibilities offered by Timetracker and Fillchecker in tandem, you unlock a new level of productivity and precision in managing your Jira projects. Elevate your time-tracking and worklog management with this powerful duo, and propel your team towards greater success in Jira.