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Users only with active application access will be visible in mentions (@). |
Group settings
For the proper functionality, License Optimizer requires you to set up login and access groups.Access
Login Group
Users who will have application access. The License Optimizer needs to know which group members it can grant access to the application and will be under optimization. This is usually the “confluence-users” providing application access by default. (You can use this default group or could also create a new one for this purpose.)
You should configure this group as “login group” for the License Optimzier app. This group can be read-only groups, since the optimizer doesn't make any changes to that group, it is only using it to determine if a user should have access or not. The size of this group can be bigger than your purchased license tier, since the app will rotate the access of these users based on their activity, thus optimizing your license.
Access Group
Confluence will treat users as licensed users and provide access to them when they are members of the configured groups that are assigned to the “Licensed users” Global Permission. We recommend creating a new group for this, since the selected group here will be manipulated in real-time by License Optimizer to receive application access. The access group configured in License Optimizer and it will remove from or add users to it. This group should be readable and writable.
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If you are using LDAP or Active Directory, read the following: LDAP user group settings |
After you created this special group, it should be added to the “Licensed users” Global Permission in Confluence administrator settings first with “can use” enabled. You must select one of the groups which have been added to the Global Permissions menu.(⚠ We highly recommend to configure administrator group(s) as well so they can log in to the Application anytime regardless the License Optmizer.
Now you should configure this group as “access group” in the License Optimizer, so the app can provide them application access. In the access group picker, only groups that have been added to the global permissions menu will be listed. )
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The size of this group is calculated by this formula: “your current license tier” - “the size of the groups that are also added in the application access menu for the chosen application”. |
Login Group
The login group contains all the users who should be able to access the application. The size of this group can be bigger than your purchased license tier.
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If a user is not added to the Login Group, he/she will never be able to access Confluence. |
Removing Application Access from the old group
After you started it and License Optimizer is running without any issue, the only thing left to do now is to remove groups from “can use” permission that are not configured as “access group(s)”.